Job Title

Administrative Assistant

Job Location

Positon Type

Position Summary

SSOE is looking for an Administrative Assistant in our Brentwood location. The ideal candidate will be able to coordinate tasks with other Business Units, Administrative Staff and Corporate Services Departments. This Administrative Assistant will provide reception (phone and visitor) and general administrative support.

Primary Duties and Responsibilities

  • Answering phone in professional manner and transferring calls to appropriate team members
  • Greeting visitors to the office and assisting them with sign-in procedure; directing them to SSOE team member, as approrpriate
  • Assist Project Management Assistant with other general office administration duties, including but not limited to: preparation of mail labels, preparing packages for shipment, manages shipment of packages through UPS and USPS, filing (electronic and/or paper), data entry, assembly of documents, internal delivery of mail, typing memos and specifications, orders office supplies.
  • Forwards communications from building landlord to appropriate parties and corporate and calls in any notifications to landlord.
  • Sets up meetings, as directed
  • Proactively identify and provide recommended solutions to address administrative related issues impacting team members in the Brentwood office.
  • Provide administrative support as needed to Corporate Central Services team.

Minimum Education and Experience

High School Diploma / DIRECT / 3-5

Knowledge, Skills and Abilities

  • Experience in use of multi-line phone system
  • Able to multi-task
  • Detail oriented
  • Strong customer service orientation
  • Ability to work in team environment
  • Proficient in MS Office: Word and Excel

About SSOE Group

As a nationally ranked design and construction management firm, SSOE focuses on delivering Great Client Service to clients through a full range of project delivery solutions. They have been named a "Great Workplace" (Great Place to Work®) and one of the "Best AEC Firms to Work For" (BD+C).

With 20 offices around the world, SSOE is known for making its clients successful by saving them time, trouble, and money. Over the company's 70-year history, it has earned a reputation for providing quality project solutions to semiconductor, automotive, food, chemical, glass, manufacturing, healthcare, power, and general building industries—with projects completed in 40 countries.

  • SSOE was founded in 1948.
  • We are a global project delivery firm for architecture, engineering, and construction management.
  • SSOE offers program management services from design through construction, to commissioning and start-up, for seamless project delivery.
  • 150 of our clients have been with us for over 20 years.

Equal Opportunity and Disability Accessibility Statement

SSOE is an equal opportunity employer and provides fair and equal treatment to all individuals, employees, and applicants for employment, regardless of race, color, religion, age, sex, sexual orientation, gender identity, pregnancy, national origin, disability, genetic information, military / veteran status, or any other protected group status under federal, state, or local law. SSOE complies with the Immigration Reform and Control Act of 1986 and related laws. SSOE does not make employment decisions based upon any protected status under applicable federal, state, or local law.

Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may email their request to hrassist@ssoe.com for assistance. Determinations on requests for reasonable accommodations will be made on a case-by-case basis.

EEO/M/F/Veteran/Disability. Learn more about your rights under Federal EEO laws.